Conference proceedings

Your conference proceedings proposal has been accepted - now what? Springer Nature is a leader in publishing proceedings, with over 2000 titles available per year. You can benefit from our experience and services to turn your conference publication into worldwide accessible science. 

Once your conference proceedings have been accepted for publication, please follow the volume editor guidelines carefully, to ensure smooth and timely publication.

Information for volume editors

• Please make the author guidelines and the templates/style files available to the authors by including a link to this page on the conference website. 
• Springer Nature’s editorial team communicates with the editors but not with chapter authors.

Integrity practice at Springer Nature

As a volume editor, you are responsible for the integrity of your work, and as such:

• You should adhere to the standards as set out in our individual code of conduct and publishing policies. 
• You should review these as you are preparing your Proceedings before submitting your manuscript.

Learn more about our book publishing policies.

Contracting

Volume editors are responsible for ensuring that the corresponding author of each paper delivers a contract with their submitted paper.

• Each contribution must be accompanied by a Springer Nature publishing agreement. 

• The corresponding author signs the agreement and accepts responsibility for releasing the material on behalf of any and all co-authors, having gained their permission to do so.

• Modified agreements are not acceptable. 

• We will ask you for exclusive publication and dissemination rights. This will give you the best protection under copyright law. 

The contract will be provided by Springer Nature. However forms for the following series can be downloaded here:

Editor guidelines and templates

There is a checklist of all of the files we need at the end of the Guidelines for editors.

Important Downloads for Editors

ORCID

ORCID (Open Researcher and Contributor ID) distinguishes you from every other researcher ensuring you receive proper credit for your work. We recommend that you apply for an ORCID and encourage authors to do likewise. 

Learn more about ORCID.

Open access

Open access books and chapters are made available immediately on publication via SpringerLink, Springer Nature’s platform for all published content. The ePub and PDF files are both freely available to download and HTML is also free to read.

There are two options available for open access publishing in proceedings

1. Individual open access papers in a regular volume (open choice)
2. Entire open access volumes (open access)

Authors interested in open access for their papers (open choice) should inform the volume editor as soon as possible. Special open access contracts should be signed and the full invoicing address should be provided as soon as possible. This information has to be available before the start of the publication process.

Please note that the open choice publishing mode is only available if fewer than 40% of the papers select this option.  If the entire book is to be published in open access mode, then we require one single invoicing address for the open access fees.

Funding

Some institutions and funders will cover the fees for open access publishing. Learn more about open access funding.

Open access pricing

A book or chapter processing charge (BPC/CPC) covers all the costs of copyediting, proofreading, production, dissemination and promotion of our authors’ work, including online hosting and indexing. 

Learn more about open access pricing.

The table below shows you the open access fees for volumes to be published in one of the following series or subseries: 

• Lecture Notes in Computer Science (LNCS)
• Lecture Notes in Artificial Intelligence (LNAI)
• Lecture Notes in Business Information Processing (LNBIP)
• Communications in Computer and Information Science (CCIS)
• Lecture Notes of the Institute for Computer Sciences, and Social Informatics and Telecommunications Engineering (LNICST)
• IFIP Advances in Information and Communication Technology (IFIP AICT)

Minimum fee for an open access volume:  5.000 €
We offer print copies at a significantly reduced rate compared with non-OA books.
*Volume Editors of IFIP-AICT or IFIP-LNCS volumes should please contact ifip@springer.com for more details on prices.

Please note that the open choice publishing mode is only available if fewer than 40% of the papers select this option.  If the entire book is to be published in open access mode, then we require one single invoicing address for the open access fees.

All prices are net prices and are subject to change.

Plagiarism checks

Springer Nature proceedings should contain original research that has neither been published nor submitted for publication elsewhere, and that adheres to our ethical standards. 

If you, as volume editor, wish to make use of our plagiarism-checking tool, in order to check the papers submitted, please send a request to your editorial contact at Springer Nature.

Data publishing

Any data/software used/developed in the papers published in the proceedings may be uploaded to Springer Nature’s figshare repository and given a permanent DOI. The papers on SpringerLink will then link to the data on figshare and vice versa. 

Please e-mail your editor if you are interested to learn about our data publishing options.

Embedded videos in proceedings

Springer Nature offers authors the option of including embedded videos in their proceedings papers, free of charge.  

Authors must not violate privacy and confidentiality rules and, as always, permission must be sought for use of third-party content. 

All types of Electronic Supplementary Material, including videos, should be sent with the authors’ files. If videos are to be embedded, unequivocal instructions as to their positioning must be included.

Logos 

You may also add a series or a Springer Nature imprint logo to your conference website.

Please feel free to download the relevant logo and add it to your conference website.

Springer Logo | LNCS | LNAI | LNBI | CCIS | LNBIP 

Information for authors

Below you will find our guidelines and technical instructions for the preparation of proceedings papers. These may be stand-alone proceedings or part of a series.

Preparing your proceedings paper

• For your convenience, we have summarized in the "Author Guidelines" document how a proceedings paper should be structured, how elements (headings, figures, references) should be formatted using our predefined styles, etc. We also give some insight on how your paper will be typeset at Springer Nature. 
• The PDF of the Authors Guidelines can be downloaded here or as part of the zip files containing the complete sets of instructions and templates for the different text preparation systems.
• Springer Nature has developed LaTeX style files and Word templates to help you prepare your paper. LaTeX is the preferred format for texts containing several formulae, but Word templates are also available below.

Important Downloads

Integrity practice at Springer Nature

As an author, you are responsible for the integrity of your work, and as such:

• You should adhere to the standards as set out in our individual code of conduct and publishing policies. 
• You should review these as you are preparing your paper before submitting your manuscript.

Learn more about our book publishing policies.

Chapter author contract

• Each contribution must be accompanied by a Springer Nature publishing agreement. 
• Modified agreements are not acceptable. 
• The corresponding author signs the agreement and accepts responsibility for releasing the material on behalf of any and all co-authors, having gained their permission to do so.

• We will ask you for exclusive publication and dissemination rights. This will give you the best protection under copyright law. Learn more about publication and dissemination rights.

The corresponding author must be available to check the paper before it is published. Please note that once a paper has been delivered to Springer Nature, changes relating to the authorship of the paper cannot be made. Authors’ names cannot be added or deleted, their order cannot be changed, and the corresponding author cannot be altered.

The publishing contract will be provided by your volume editor. However forms for the following series can be downloaded here:

Obtaining permission for use of third-party content

Third-party content is any content that has been reproduced, derived or adapted from other sources. 

What to consider when using third-party content:

• You should only use third-party content if it is strictly necessary. 
• If you do intend to use third-party content in your manuscript, please review the information provided on our third-party permissions guidelines and enclose the permissions checklist in the final manuscript files.
• Springer Nature is not able to give you legal advice and the information provided is to be considered as guidance. If in doubt, you should always seek your own independent legal advice.

ORCID

ORCID (Open Researcher and Contributor ID) distinguishes you from every other researcher ensuring you receive proper credit for your work. We recommend that you apply for an ORCID and encourage authors to do likewise. 

Learn more about ORCID.

Open access

Authors interested in open access for their papers (open choice) should inform their volume editor as soon as possible. This information has to be available three weeks before the start of the publication process at the latest. 

Special open access contracts should be signed and the full invoicing address should be provided as soon as possible. This information has to be available before the start of the publication process.

Funding

Some institutions and funders will cover the fees for open access publishing. Learn more about open access funding.

Open access pricing 

The chapter processing charge (CPC) covers all the costs of copyediting and proofreading, production, dissemination and promotion of our authors’ work, including online hosting and indexing. 

Learn more about open access pricing.

The table below shows you the open access fees for contributions to be published in one of the following series or subseries: 

• Lecture Notes in Computer Science (LNCS)
• Lecture Notes in Artificial Intelligence (LNAI)
• Lecture Notes in Business Information Processing (LNBIP)
• Communications in Computer and Information Science (CCIS)
• Lecture Notes of the Institute for Computer Sciences, and Social Informatics and Telecommunications Engineering (LNICST)
• IFIP Advances in Information and Communication Technology (IFIP AICT)

Minimum fee for an open access volume:  5.000 €
We offer print copies at a significantly reduced rate compared with non-OA books.
*Volume Editors of IFIP-AICT or IFIP-LNCS volumes should please contact ifip@springer.com for more details on prices.

All prices are net prices and are subject to change.

Accessibility

At Springer Nature, we’re committed to Accessibility and we want to help you make your research accessible too. Many factors regarding accessibility are handled by Springer Nature, but we request you to take some actions as well to help make your research accessible.

Write alternative text (alt text) for all figures, illustrations and tables.

Alternative text, also known as 'alt text', is a brief description that explains how an image looks or what purpose it serves in a digital format. Alt text is crucial for individuals using screen reader technology, as well as for those trying to comprehend the content of an image in case it doesn't load.

Alt text is not the same as a caption, which typically provides information that is not already in the visual element itself.

For more tips on how to write good alt text, please visit the Poet Tool.

Please note that if you are not able/not willing to create alt text, this will be created for you during the production process by an AI supported tool. You will be asked to edit/approve this text during the proofing stage.

Ensure that the figures display adequate color contrast and refrain from relying solely on color to
communicate important or essential information.

• Use the table feature of your editor to create tables. Keep tables simple and avoid nesting tables.
• When writing a URL, consider users who must speak it out loud and who must listen to a screen reader announce it.
• Do not capitalize all letters in the link text
• Do not use the word ‘link’ as part of the link text.
• Do use meaningful words to describe your link.

Embedded videos in proceedings

Springer Nature offers authors the option of including embedded videos in their proceedings papers, free of charge.  

Authors must not violate privacy and confidentiality rules and, as always, permission must be sought for use of third-party content. 

All types of Electronic Supplementary Material, including videos, should be sent with the authors’ files. If videos are to be embedded, unequivocal instructions as to their positioning must be included.

Data publishing

Any data/software used/developed in the papers published in the proceedings may be uploaded to Springer Nature’s figshare repository and given a permanent DOI. The papers on SpringerLink will then link to the data on figshare and vice versa. 

Please contact your volume editor if you are interested to learn about our data publishing options.

Author benefits (discount, personal free ebook)

Volume editors and authors who have provided their email address in the manuscript are entitled to receive a complimentary eBook of your final publication. Shortly after the proceedings is published, you will receive an email with a link that allows you to download your personal free copy of your proceedings eBook from SpringerLink. 

As an author or editor you are entitled to receive a special discount on book orders, for both eBook and print books. Request your author discount. 

If you need further help, visit customer support.

Frequently asked questions

Is there a minimum/maximum number of pages per volume?

A proceedings volume should contain at least 120 pages in total. We can fit up to 500 pages in one single volume. The option of multiple volumes should be discussed with your project manager.

Are a mixture of LaTeX and Word files permitted in one single proceedings volume?

Yes. Please see the Guidelines above for more details.

Can an author submit a paper to Springer Nature directly?

No. We do not select the papers for publication here in editorial. The papers for presentation are selected by the Program Committees of the conferences. We select the conferences for which the proceedings are to be published by us. 

How can a researcher check whether a conference is being truthful about having its proceedings published by Springer Nature?

If you suspect that a conference is using any Springer Nature logo under false pretenses, please report this to your Springer Nature contact.

What is the maximum number of pages in a paper?

This is set by the conference and not by Springer Nature.

May authors place their papers on their institutional repositories?

Please see your publishing agreement or License to Publish.

May authors submit an extended version of their proceedings paper to a journal?

Authors wishing to publish an extended version of their proceedings paper as a journal article must adhere to the following principles: a) the extended version has to include at least 30% new material; b) it has to cite the original publication; and c) it must include an explicit statement about the increment (e.g., new results, better description of materials, etc.).