LaTeX Author Support

Journal Authors

We recommend that you use the Springer Nature LaTeX authoring template, which you can download as a .zip or access via Overleaf. This template takes a ‘content first’ approach with minimal formatting. Instead it is designed to promote editorial policy best practice, and move seamlessly through editorial and production systems.


Preparing your research

We understand that many researchers prefer to use LaTeX when preparing a manuscript for submission, but that it can sometimes be difficult to navigate. That’s why we’re providing this comprehensive set of LaTeX resources to help simplify the process. 

To help avoid any errors: 

  • Please do not use any custom fonts
  • Make sure you convert special characters, including diacritics such as ä/ö/ü, into the appropriate TeX code, like \"a, \"o, \"u

Submitting your research

We know from feedback that uploading source files for submission can be time consuming and, if those files fail to convert, the reasons are not always easy to identify.

To help with your submission:

  • Please check for errors in your local compilation before uploading your files to the submission system
  • Please fix any errors before you try to submit your paper, otherwise it will most likely fail to compile

If you are submitting to Editorial Manager and your source files fail to convert, you will be provided with an error log file to help you identify the source of the error, for example:! LaTeX Error: File ‘trackchanges.sty’ not found. If you are submitting to eJP using the Springer Nature LaTeX template you will need to use the pdflatex option in the preamble to allow PDF compilation.

Books authors

Preparing your research

Regardless of the authoring software you chose to prepare your book manuscript it is important that your files are prepared in line with the guidelines for book authors.

For LaTeX users, Springer Nature provides templates for LaTeX users that help structure the manuscript, e.g., define the heading hierarchy. Predefined style formats are available for all the necessary structures that are supposed to be part of the manuscript.

Springer Conference Proceedings

Guidelines and technical instructions are provided for the preparation of contributions to one of the Springer Conference Proceedings. For contributions to one of the Computer Science Proceedings in particular this includes:
The LaTeX2e Proceedings Templates (zip) for download
The LaTeX2e Proceedings Template in Overleaf

FAQs

Here we have answered some of the most common questions that arise at the point of submitting an article in LaTeX. If your question relates specifically to the Springer Nature LaTeX authoring template, please consult the User Manual provided in the .zip package.

How do I identify which submission system I’m using?

Editorial Manager

  • Can be identified by the prefix “https://www.editorialmanager.com” in the url, or the banner “em Editorial Manager” at the top of the page after the journal name. 
  • Compiles files to PDF via TexLive 2018.

eJP

  • Can be identified by the prefix “https://mts-” in the url, the banner “manuscripttrackingsystem” at the top of the page, or the logo eJournalPress at the bottom of the page. Typically any submissions to a Nature-branded or Nature Research journal (including npjs, Scientific Data, and Communications journals) are made via eJP. 
  • Compiles files to PDF via TexLive 2017.

Springer Nature Peer Review System

  • Can be identified by the prefix “https://submission.nature.com/” in the url, or the Springer Nature logo at the top of the page.
  • Currently only accepting submissions in Word or PDF.

How should I upload my bibliography?

Editorial Manager

Either .bbl or .bib files are accepted and should be uploaded as “Manuscript” item types on the file upload screen of Editorial Manager. In both cases the correct bibliography style (.bst) file should also be uploaded and the chosen bibliography file should be referenced within the manuscript (.tex) file. Please note a .bbl file should only be uploaded if referenced (via “import”) in the main manuscript (.tex) file. 


eJP

Bibliography files should be uploaded as a “related manuscript file”. 
If submitting with .bib the correct bibliography style (.bst) file must also be present.
 

For both submission systems the most reliable way to submit references without error is to paste the content of a bibliography file (.bbl) into the main .tex document in place of a \bibliography{…} command. 

Why does the compiled PDF display "??" in place of cited references?

If references are uploaded according to the guidance above and “??” continues to appear in place of in-line citations; the bibliography file may still be missing or corrupted.

Editorial Manager

One or more files may be missing or incorrectly declared. Check that:
-  If the .tex file references a .bib file, ensure that the .bib file is uploaded (as a “Manuscript” item type).
-  If a .bbl file has been uploaded, that it is referenced (via “import”) in the .tex manuscript.
-  A .bib file is included with the submission.
-  The correct bibliography style (.bst) file is present.
 

Where square boxes or other inline text errors are present it may indicate that special characters have been used. All special characters must be converted into the appropriate TeX code, like \"a, \"o, \"u.

eJP

If submitting with .bib the correct bibliography style (.bst) file must be present.
-  Upload .bib and .bst as ‘Related Manuscript Files’
-  If a .bbl file is not being recognised please check that the bibliography explicitly contains references as bibitems. This can be achieved by copying the contents (individual bibitems) from the bibliography file into the bibliography environment within the main .tex file.
-  Double check that the argument to the relevant bibitem matches the citation in the text before submitting. 
 

If you continue to have problems after trying these tips then the most reliable way to submit references without error is to paste the content of a bibliography file (.bbl) into the main .tex document in place of a \bibliography{…} command. 

Why are my figures missing?

Figures will be missing from the compiled PDF if: 

-  Subfolders (or subdirectories) have been used. All files should be included in a single directory when uploading the submission.
-  If the full path to the image in the “\includegraphics” command is included  [e.g.  \includegraphics{C:\Users\username\Pictures\figure_1.jpg}]. 
To correct this you should use only the local path, e.g. \includegraphics{figure_1.jpg}. 
-  The wrong option for the graphicx package is used. When compiling in pdflatex use graphicxs without the dvips option \usepackage{graphicx}, not \usepackage[dvips]{graphicx}.  

Why do special characters not appear correctly?

-  Custom fonts are not supported by either submission system. 

-  Diacritics, such as German umlauts like ä/ö/ü should be converted into the appropriate TeX code, like \"a, \"o, \"u. Eszett (SS/ß) should be \"s (upper case) or \“z (lower case). If that does not work an alternative code option would be to add brackets: {\"a}, {\"o}, {\"u}, { \"s}, { \"z}.

Which journals can I use the Springer Nature LaTeX authoring template for?

The Springer Nature LaTeX authoring template can be used to prepare your journal article submission to any Springer Nature journal inclusive of Springer, Nature Portfolio, and BMC. The template takes a ‘content first’ approach with minimal formatting. It is designed to promote editorial policy best practice, and move more seamlessly through editorial and production systems. The template is not a comprehensive ‘Guide to Authors’ so you must check journal-level instructions for authors for any specific formatting or style requirements when preparing your manuscript. 

Authors preparing submissions for one of the Springer Conference Proceedings, including Lecture Notes in Computer Science should continue to refer to the guidelines and technical instructions provided for the preparation of conference proceedings.

Still having problems? If you cannot find the answer you need here, or in the FAQs, please contact the editorial office for the journal you are submitting to in the first instance. To help them help you please try and include the following information with your query:

  • When the problem occurred 
  • Any error messages you received 
  • Do your LaTeX files compile without error locally?
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